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COVID-19 » COVID PREVENTION PROGRAM (CPP)

COVID PREVENTION PROGRAM (CPP)

COVID-19 Prevention Program (CPP) for El Centro Elementary School District

This CPP is designed to control exposures to the SARS-CoV-2 virus that may occur in our workplace.

 

Authority and Responsibility

 

Jon LeDoux, Superintendent, has overall authority and responsibility for implementing the provisions of this CPP in our workplace. In addition, all managers and supervisors are responsible for implementing and maintaining the CPP in their assigned work areas and for ensuring employees receive answers to questions about the program in a language they understand.

 

All employees are responsible for using safe work practices, following all directives, policies and procedures, and assisting in maintaining a safe work environment.

 

Identification and Evaluation of COVID-19 Hazards

We will implement the following in our workplace:

  • Conduct workplace-specific evaluations using the Appendix A: Identification of COVID-19 Hazards form.
  • Evaluate employees’ potential workplace exposures to all persons at, or who may enter, our workplace.
  • Review applicable orders and general and industry-specific guidance from the State of California, Cal/OSHA, and the local health department related to COVID-19 hazards and prevention.
  • Evaluate existing COVID-19 prevention controls in our workplace and the need for different or additional controls.
  • Conduct inspections using the Appendix B: COVID-19 Inspections form as needed to identify unhealthy conditions, work practices, and work procedures related to COVID-19 and to ensure compliance with our COVID-19 policies and procedures.

Employee participation

Employees and their authorized employees’ representatives are encouraged to participate in the identification and evaluation of COVID-19 hazards by:

  • Completing Safety related surveys
  • Complete complaint forms which will be made available to staff

Employee screening

We screen our employees by: Employees will self-screen according to CDPH guidelines.  Upon arrival to their work site employees will check their temperature with a non-contact thermometer. Non-contact thermometers will be located at various entrances throughout the individual site. Provide a google doc form (questionnaire) or verbal confirmation where staff can certify that they conducted self-checks at home prior to arrival.

Correction of COVID-19 Hazards

Unsafe or unhealthy work conditions, practices or procedures will be documented on the Appendix B: COVID-19 Inspections form, and corrected in a timely manner based on the severity of the hazards, as follows:

  • The severity of the hazard will be assessed, and correction time frames assigned, accordingly.
  • Supervisors are identified as being responsible for timely correction of hazards. If facility or maintenance issues are the concern, an emergency work order will be submitted to MOT Department.
  • Follow-up measures are taken to ensure timely correction.

 

Control of COVID-19 Hazards

 

Physical Distancing

Where possible, we ensure at least six feet of physical distancing at all times in our workplace by:

  • Eliminating the need for workers to be in the workplace – e.g., telework or other remote work arrangements.
  • Reducing the number of persons in an area at one time, including visitors.
  • Visual cues such as signs and floor markings to indicate where employees and others should be located or their direction and path of travel.
  • Staggered arrival, departure, work, and break times.
  • Adjusted work processes or procedures to allow greater distance between employees.
  • Reference section 3205(c)(6) for details.
  • For elementary, stable classroom cohorts (up to standard class size at each respective grade level) are maintained throughout each school day, and through each quarter or semester, with an assigned primary cohort teacher, and systems are in place to prevent the mixing of classroom cohorts. These may change based on recommendation from Public Health Officials.
  • Designated markers on desks to be used by alternating cohorts to minimize surface contacts by different cohorts.
  • Meals will be served outside or inside student’s classroom with limits on dining in cafeterias as much as practicable, featuring individually plated or bagged meals.
  • Individuals will be kept as far apart as possible when there are situations where six feet of physical distancing cannot be achieved.

 

 

 

Face Coverings

We provide clean, undamaged face coverings and ensure they are properly worn by employees over the nose and mouth when indoors, and when outdoors and less than six feet away from another person, including non-employees, and where required by orders from the California Department of Public Health (CDPH) or local health department. 

  • Face coverings will be available in each office and/or department.
  • Face coverings are required. If any staff are without masks on campus, they are to be immediately reminded to put them on. Failure to do so may result in disciplinary action.
  • Training will be provided to staff and students on proper use of face coverings which will include instruction to minimize touching of face coverings.

The following are exceptions to the use of face coverings in our workplace:

  • When an employee is alone in a
  • While eating and drinking at the workplace, provided employees are at least six feet apart and outside air supply to the area, if indoors, has been maximized to the extent
  • Employees who cannot wear face coverings due to a medical or mental health condition or disability, or who are hearing-impaired or communicating with a hearing-impaired person shall notify Human Resources. Alternatives will be considered on a case-by-case basis.

Any employee not wearing a face covering, due to an exemption from the CDPH masking guidance, must use a face shield with a drape or other effective alternative. If for any reason the employee is unable to do so, the employee shall be at least six feet apart from all other persons at all times.

Engineering controls

We implement the following measures for situations where we cannot maintain at least six feet between individuals:

  • Multiple types of partitions
  • Designated ingress & egress points have been assigned for students
  • Face covers will need to be worn at all times, unless they have exemption and provide medical documentation

We maximize, to the extent feasible, the quantity of outside air for our buildings with mechanical or natural ventilation systems by:

  • Assuring all accessible windows open and close to allow proper air flow.
  • Utilizing District Certified HVAC technicians to evaluate District Ventilation systems in accordance with ASHRAE.
  • Air Scrubbers
  • Working with the Imperial County Air Pollution Control District to install updated filtration systems and monitoring systems for indoor/outdoor air quality.

 

Cleaning and disinfecting

We implement the following cleaning and disinfection measures for frequently touched surfaces:

  • Following product label and Safety Data Sheet directions.
  • Provide EPA approved cleaners and or disinfectants found on CDC N-List approved items.
  • Assessing the hazards of all cleaners and disinfectants used at the worksite by requiring thorough reading and understanding of product label and Safety Data Sheet.
  • Wearing PPE as required by product label and Safety Data Sheet.
  • Ensuring cleaners and disinfectants are used in a manner that does not endanger the user or other employee.
  • Ensuring adequate supplies and adequate time for it to be done properly.
  • Informing the employees and authorized employee representatives of the frequency and scope of cleaning and disinfection.
  • Provide training from Integrated Pest Management (IPM) and or ISSA COVID-19 Training.

 

Should we have a COVID-19 case in our workplace, we will implement the following procedures:

  • To minimize potential exposure to respiratory droplets, we will wait 48 hours before cleaning and disinfecting exposed or affected areas. If it is not possible to wait 48 hours, then we will adjust this time-period accordingly.
  • For disinfecting surfaces, we will use products that meet EPA criteria for use against COVID-19 and are appropriate for surfaces.
  • Employees performing cleaning and disinfecting will wear the proper PPE according to the product label and Safety Data Sheet. Depending on circumstances, we may contract outside professional cleaning services to assist us with disinfecting these areas.
  • Additionally, we will open outside doors and windows to increase air circulation in these areas where the employee was working.

Shared tools, equipment and personal protective equipment (PPE)

PPE must not be shared, e.g., gloves, goggles and face shields.

Items that employees come in regular physical contact with, such as phones, headsets, desks, keyboards, writing materials, instruments and tools must also not be shared, to the extent feasible. Where there must be sharing, the items will be disinfected between users

ECESD will provide routine cleaning and disinfecting of common touch areas within the workplace in line with current CDC guidelines.  Employees who clean and disinfect these areas will be provided with the materials and training to do it themselves.  Employees will wear the PPE as required by the product label and the Safety Data Sheet. It is also the responsibility of the individual employee to disinfect the item after use.

Sharing of vehicles will be minimized to the extent feasible, and high-touch points (for example, steering wheel, door handles, seatbelt buckles, armrests, shifter, etc.) will be disinfected between users.

Hand sanitizing

In order to implement effective hand sanitizing procedures, we:

  • Evaluating and determine the need for handwash stations and provide soap and single-use towels.
  • Train employees and encourage proper hand washing techniques (min. 20 seconds).
  • Providing employees with an effective hand sanitizer and prohibit hand sanitizers that contain methanol (i.e. methyl alcohol).
  • Provide disposable gloves to employees with limited access to handwashing or hand sanitizing. The disposable gloves are to limit hand contact with potentially contaminated surfaces.  Employees are encouraged to use and to change gloves frequently and before touching their face, eating, or using the restroom. 

Personal protective equipment (PPE) used to control employees’ exposure to COVID-19

We evaluate the need for PPE (such as gloves, goggles, and face shields) as required by CCR Title 8, section 3380, and provide such PPE as needed.

  • Disposable gloves and disposable masks
  • Washable masks
  • Disposable protective cover-all suits
  • Disposable gowns
  • Face shields and goggles

Investigating and Responding to COVID-19 Cases

This will be accomplished by using the Appendix C: Investigating COVID-19 Cases form.

Employees who had potential COVID-19 exposure in our workplace will be:

  • Offered COVID-19 testing at no cost during their working

 

We will immediately investigate and determine possible workplace-related factors that contributed to the COVID-19 outbreak in accordance with our CPP.

 

System for Communicating

Our goal is to ensure that we have effective two-way communication with our employees, in a form they can readily understand, and that it includes the following information:

  •      Employee should report a COVID-19 symptom to their supervisor or Health Coordinator immediately without fear of reprisal.
  •        That employees can report symptoms and hazards without fear of reprisal.
  •       Our procedures or policies for accommodating employees with medical or other conditions that put them at increased risk of severe COVID-19 illness.
  •     Employees may choose to see their Primary Care Physician for testing or visit the Imperial County Public Health Department website for a list of facilities.
  •      In the event of possible exposure or outbreak, immediate notice will be given to employees of the potential exposure, dates of possible exposure, and who to contact for more information. If employee was indeed on site during an exposure or outbreak they will be contacted by the Human Resources Department or the Health Services Coordinator immediately (Appendix F) and will be sent for testing at no cost to the employee.
  •      We will provide COVID-19 testing to all employees in our exposed workplace except for employees who were not present during the period of an outbreak identified by a local health department or the relevant 14-day period. COVID-19 testing will be provided at no cost to employees during employees’ working
  • COVID-19 testing consists of the following:
    •      All employees in our exposed workplace will be immediately tested and then tested again if they develop symptoms. Negative COVID-19 test results of employees with COVID-19 exposure will not impact the duration of any quarantine period required by, or orders issued by, the local health department.
    •       A notification of a “positive case in the workplace” will be emailed to all employees in the workplace. (Appendix G).
    •        We will provide additional testing when deemed necessary by Cal/

Training and Instruction

We will provide effective training and instruction that includes:

  •     Our COVID-19 policies and procedures to protect employees from COVID-19
  •     Information regarding COVID-19-related benefits to which the employee may be entitled under applicable federal, state, or local
  • The fact that:
    •      COVID-19 is an infectious disease that can be spread through the
    •     COVID-19 may be transmitted when a person touches a contaminated object and then touches their eyes, nose, or mouth.
    •       An infectious person may have no
  •      Methods of physical distancing of at least six feet and the importance of combining physical distancing with the wearing of face
  •      The fact that particles containing the virus can travel more than six feet, especially indoors, so physical distancing must be combined with other controls, including face coverings and hand hygiene, to be
  •     The importance of frequent hand washing with soap and water for at least 20 seconds and using hand sanitizer when employees do not have immediate access to a sink or hand washing facility, and that hand sanitizer does not work if the hands are
  •     Proper use of face coverings and the fact that face coverings are not respiratory protective equipment - face coverings are intended to primarily protect other individuals from the wearer of the face covering.
  •      COVID-19 symptoms, and the importance of obtaining a COVID-19 test and not coming to work if the employee has COVID-19 symptoms.

El Centro Elementary School District training program requires the cooperation of supervisors and employees. Our training program on COVID-19 will consist of the following: Explaining what COVID-19 is and how it is spread, preventing the spread of COVID-19 if an employee is sick, reviewing what are the symptoms of COVID-19 and when to seek medical attention. The following are COVID-19 symptoms that may appear 2-14 days after exposure to the virus (per CDC instructions):

  • Fever Cough
  • Shortness of breath or difficulty breathing New loss of taste or smell
  • Repeated shaking with chills Muscle Pain
  • Headache Sore Throat
  • Chills

 

Appendix D: COVID-19 Training Roster will be used to document this training.

 

Exclusion of COVID-19 Cases

 

Where we have a COVID-19 case in our workplace, we will limit transmission by:

  •       Ensuring that COVID-19 cases are excluded from the workplace until our return-to-work requirements are
  •       Excluding employees with COVID-19 exposure from the workplace for 14 days after the last known COVID-19 exposure to a COVID-19
  •      Continuing and maintaining an employee’s earnings, seniority, and all other employee rights and benefits whenever we’ve demonstrated that the COVID-19 exposure is work related. This will be accomplished through our worker’s compensation program.
  •      Providing employees at the time of exclusion with information on available

 

Reporting, Recordkeeping, and Access

It is our policy to:

  •     Report information about COVID-19 cases at our workplace to the local health department whenever required by law, and provide any related information requested by the local health department.
  •     Report immediately to Cal/OSHA any COVID-19-related serious illnesses or death, as defined under CCR Title 8 section 330(h), of an employee occurring in our place of employment or in connection with any employment.
  •        Maintain records of the steps taken to implement our written COVID-19 Prevention Program in accordance with CCR Title 8 section 3203(b).
  •      Make our written COVID-19 Prevention Program available at the workplace to employees, authorized employee representatives, and to representatives of Cal/OSHA immediately upon
  •      Use the Appendix C: Investigating COVID-19 Cases form to keep a record of and track all COVID-19 The information will be made available to employees, authorized employee representatives, or as otherwise required by law, with personal identifying information removed.

 

Return-to-Work Criteria

  • COVID-19 cases with COVID-19 symptoms will not return to work until all the following have occurred:
    • At least 24 hours have passed since a fever of 100.4 or higher has resolved without the use of fever-reducing
    • COVID-19 symptoms have
    • At least 10 days have passed since COVID-19 symptoms first appeared
    • Employee demonstrates proof of a negative COVID result or a doctor has release them to return to work.
  • COVID-19 cases who tested positive but never developed COVID-19 symptoms will not return to work until a minimum of 10 days have passed since the date of specimen collection of their first positive COVID-19
  • A negative COVID-19 test or a medical clearance from a healthcare provider will be required for an employee to return to
  • If an order to isolate or quarantine an employee is issued by a local or state health official, the employee will not return to work until the period of isolation or quarantine is completed or the order is If no period was specified, then the period will be 10 days from the time the order to isolate was effective, or 14 days from the time the order to quarantine was effective.

 

Signature Mr LeDoux

 

 

03 / 04 / 2021

Jon LeDoux, Superintendent                               

El Centro Elementary School District

Date

 

 

Appendix A: Identification of COVID-19 Hazards

All persons, regardless of symptoms or negative COVID-19 test results, will be considered potentially infectious.  Particular attention will be paid to areas where people may congregate or come in contact with one another, regardless of whether employees are performing an assigned work task or not. For example:  meetings, entrances, bathrooms, hallways, aisles, walkways, elevators, break or eating areas, cool-down areas, and waiting areas.

Evaluation of potential workplace exposure will be to all persons at the workplace or who may enter the workplace, including coworkers, employees of other entities, members of the public, customers or clients, and independent contractors. We will consider how employees and other persons enter, leave, and travel through the workplace, in addition to addressing fixed work locations.

Person conducting the evaluation:

Date:

Name(s) of employee and authorized employee representative that participated:

Interaction, area, activity, work task, process, equipment and material that potentially exposes employees to COVID-19 hazards

Places and times

Potential for COVID-19 exposures and employees affected, including members of the public and employees of other employers

Existing and/or additional COVID-19 prevention controls, including barriers, partitions and ventilation

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Appendix B: COVID-19 Inspections

Date:

Name of person conducting the inspection:

Work location evaluated:

Exposure Controls

Status

Person Assigned to Correct

Date Corrected

Engineering

 

 

 

Barriers/partitions

 

 

 

Ventilation (amount of fresh air and

filtration maximized)

 

 

 

Additional room air filtration

 

 

 

 

 

 

 

Administrative

 

 

 

Physical distancing

 

 

 

Surface cleaning and disinfection

(frequently enough and adequate

supplies)

 

 

 

Hand washing facilities (adequate

numbers and supplies)

 

 

 

Disinfecting and hand sanitizing solutions being used according to manufacturer instructions

 

 

 

 

 

 

 

PPE (not shared, available and being worn)

 

 

 

Face coverings (cleaned sufficiently often)

 

 

 

Gloves

 

 

 

Face shields/goggles

 

 

 

Respiratory protection

 

 

 

 

 

 

 


Appendix C: Investigating COVID-19 Cases

All personal identifying information of COVID-19 cases or symptoms will be kept confidential. All COVID-19 testing or related medical services provided by us will be provided in a manner that ensures the confidentiality of employees, with the exception of unredacted information on COVID-19 cases that will be provided immediately upon request to the local health department, CDPH, Cal/OSHA, the National Institute for Occupational Safety and Health (NIOSH), or as otherwise required by law.

All employees’ medical records will also be kept confidential and not disclosed or reported without the employee’s express written consent to any person within or outside the workplace, with the following exceptions: (1) Unredacted medical records provided to the local health department, CDPH, Cal/OSHA, NIOSH, or as otherwise required by law immediately upon request; and (2) Records that do not contain individually identifiable medical information or from which individually identifiable medical information has been removed.

Date:

Name of person conducting the investigation:

COVID-19 Case Investigation Information

Employee (or non-employee*) name:

 

Occupation (if non-employee, why they were in the workplace):

 

Location where employee worked (or non-employee was present in the workplace):

 

Date investigation was initiated:

 

Was COVID-19 test offered?

 

Name(s) of staff involved in the investigation:

 

Date and time the COVID-19 case was last present in the workplace:

 

Date of the positive or negative test and/or diagnosis:

 

Date the case first had one or more COVID-19 symptoms:

 

Information received regarding COVID-19 test results and onset of symptoms (attach documentation):

 

Results of the evaluation of the COVID-19 case and all locations at the workplace that may have been visited by the COVID-19 case during the high-risk exposure period, and who may have been exposed (attach additional information):

 

 

 

 

Notice given (within one business day, in a way that does not reveal any personal identifying information of the COVID-19 case) of the potential COVID-19 exposure to:

All employees who may have had COVID-19 exposure and their authorized representatives.

Date:

 

Names of employees that were notified:

 

Independent contractors and other employers present at the workplace during the high-risk exposure period.

Date:

 

Names of individuals that were notified:

 

What were the workplace conditions that could have contributed to the risk of COVID-19 exposure?

 

What could be done to reduce exposure to COVID-19?

 

Was local health department notified?

 

 

Date:

 

 

*Should an employer be made aware of a non-employee infection source COVID-19 status.


Appendix D: COVID-19 Training Roster

Date:

Person that conducted the training:

Employee Name

Signature

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

Appendix E: Letter for person testing COVID positive

 

 

DATE: ____________________

 

 

Dear ______________,

 

The district learned recently that you have tested positive for the virus that causes COVID-19. We understand that you are being advised to stay home and self-isolate. The local health department and the district has been, or is in the process of, identifying and notifying your close contacts. You will be reached by someone from the school district and/or the local health department for your assistance with this matter. Please be assured your name and other identifying information cannot be released to others to protect your privacy.

 

For most people with COVID-19 illness (and for those who tested positive for the virus with no illness), isolation and precautions can generally be discontinued when:

  1. a) 14 days have passed after symptom onset (or if you have no symptoms, 10 days after the day the sample was taken for your positive test for COVID-19), and
  2. b) You are fever-free for at least 24 hours without the use of fever-reducing medications, and
  3. c) All other symptoms have improved

 

If you have questions or want more information, please contact your own doctor, the Imperial County Public Health Department (760-265-6700), or contact Teresa Najera, MSN, RN FNP, Health Services Coordinator at the district office. To ensure everyone’s safety moving forward, staff at the site will clean and disinfect the areas of exposure, per CDC guidelines, using only Environmental Protection Agency-approved cleaning solutions. [PER AB685: https://www.cdc.gov/coronavirus/2019-ncov/community/organizations/cleaning-disinfection.html]  Additionally, information regarding COVID-19-related benefits such as Workers’ Compensation, COVID-19-related leave, and sick leave is available to employees through the ECESD Human Resources Department.

 

Please know that our district is here for you. Inform your supervisor if: (a) you need help in any way during this time, (b) your position allows you to work from home and you feel well enough to do so, or (c) you need to be away from work for longer than 10 days.

 

Sincerely,

 

Candice Ortiz

Director of Human Resources

El Centro Elementary School District

Appendix F: Letter for contacts

 


 

Appendix F: LETTER TO CLOSE CONTACTS OF COVID-TEST POSITIVE

 

DATE: ______________

 

Dear ______________________:

 

The district learned today that a person in your department or building has tested positive for the virus that causes COVID-19. The potential exposure dates are ________ and _____________.

This individual is currently in isolation. Due to privacy laws, information regarding this individual’s identity cannot be released. Please respect this individual’s privacy during this difficult time.

  Upon learning the news, we contacted the local health department. Although it is the role of the local  

  health department to determine who was a “close contact” with this individual, our district is assisting  

  them with this process. The Centers for Disease Control and Prevention (CDC) defines close contact as 

  being within 6 feet of an individual who has COVID-19 for a total of 15 minutes during a 24-hour period.

  While on all district sites, individuals were following COVID-19 safety measures including, but not limited

  to, the wearing of facial coverings.

 

You have been identified by this individual as a “close contact.” You should soon hear directly from the local health department. We advise you to begin a quarantine now. Quarantine is used to keep someone who might have been exposed to COVID-19 away from others. Quarantining helps prevent the spread of disease that can occur before a person knows they are sick or if they are infected with the virus without feeling symptoms. In addition, the local health department recommends that close contacts get virus testing five to seven days after their day of likely contact. Call your own health care provider or visit the local health department website for information on testing sites at http://www.icphd.org/health-information-and-resources/healthy-facts/covid-19/ .

 

Those beginning a quarantine should adhere to the following:

  1. Stay at home for 14 days after your last contact with the person who has COVID-19. (Unless you hear differently from public health department, from our records the last day of quarantine from this contact should be 1-29-21).
  2. Watch for fever (> 100.4 F), cough, shortness of breath and other symptoms of COVID-19, which can include chills, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, and diarrhea.
  3. As much as possible, stay away from others, especially people who are at high risk for getting very sick from COVID-19 (older adults and people with underlying health conditions such as cancer, chronic kidney disease, chronic obstructive pulmonary disease, obesity, serious heart conditions, sickle cell disease, diabetes, and others).

 

If you have questions or want more information, please contact your own doctor, the Imperial County Public Health Department (760-265-6700), or contact Teresa Najera, MSN, RN FNP, Health Services Coordinator at the district office. To ensure everyone’s safety moving forward, staff at the site will clean and disinfect the areas of exposure, per CDC guidelines, using only Environmental Protection Agency-approved cleaning solutions. [PER AB685: https://www.cdc.gov/coronavirus/2019-ncov/community/organizations/cleaning-disinfection.html]  Additionally, information regarding COVID-19-related benefits such as Workers’ Compensation, COVID-19-related leave, and sick leave is available to employees through the ECESD Human Resources Department.

 

Please know that our district is here for you. Inform your supervisor if: (a) you need help in any way during this time, (b) your position allows you to work from home and you feel well enough to do so, or (c) you need to be away from work for longer than 10 days.

 

Sincerely,

 

Candice L. Ortiz

Director of Human Resources

El Centro Elementary School District


 

Appendix G: LETTER TO ALL EMPLOYEES ON CAMPUS SAME DAY AS POSITIVE        COVID CASE ON CAMPUS

 

DATE: ______________

 

Dear Employees,

 

The district learned today that a person on our campus has tested positive for the virus that causes COVID-19. The potential exposure dates are_______(Days/Dates). This individual is currently in isolation. Due to privacy laws, information regarding this individual’s identity cannot be released. Please respect this individual’s privacy during this difficult time. Upon learning the news, we contacted the local health department, which will determine who was a “close contact” with this individual. The Centers for Disease Control and Prevention (CDC) defines close contact as being within 6 feet of an individual who has COVID-19 for a total of 15 minutes during a 24-hour period. While on all district sites, individuals were following COVID-19 safety measures including, but not limited to, the wearing of facial coverings.

 

Our district is assisting the local health department with the process of identifying close contacts. If you do not hear from our local health department or from our district you are not considered a “close contact,” and there is nothing more for you to do at this time.

 

If you have questions or want more information, please contact your own doctor, the Imperial County Public Health Department (760-265-6700), or contact Teresa Najera, MSN, RN FNP, Health Services Coordinator at the district office. To ensure everyone’s safety moving forward, staff at the site will clean and disinfect the areas of exposure, per CDC guidelines, using only Environmental Protection Agency-approved cleaning solutions. [PER AB685: https://www.cdc.gov/coronavirus/2019-ncov/community/organizations/cleaning-disinfection.html]  Additionally, information regarding COVID-19-related benefits such as Workers’ Compensation, COVID-19-related leave, and sick leave is available to employees through the ECESD Human Resources Department.

 

This is a courtesy notice, and we hope it will remind you to stay safe by maintaining physical distance from others, wearing a face covering, and checking yourself daily for symptoms.

 

Sincerely,

 

 

 

Candice L. Ortiz

Director of Human Resources

El Centro Elementary School District

 

 


 

Additional Consideration #1

Multiple COVID-19 Infections and COVID-19 Outbreaks

[This section will need to be added to your CPP if your workplace is identified by a local health department as the location of a COVID-19 outbreak, or there are three or more COVID-19 cases in your workplace within a 14-day period. Reference section 3205.1 for details.]

This section of CPP will stay in effect until there are no new COVID-19 cases detected in our workplace for a 14-day period.

COVID-19 testing

  • We will provide COVID-19 testing to all employees in our exposed workplace except for employees who were not present during the period of an outbreak identified by a local health department or the relevant 14-day period. COVID-19 testing will be provided at no cost to employees during employees’ working
  • COVID-19 testing consists of the following:
    • All employees in our exposed workplace will be immediately tested and then tested again one week Negative COVID-19 test results of employees with COVID-19 exposure will not impact the duration of any quarantine period required by, or orders issued by, the local health department.
    • After the first two COVID-19 tests, we will continue to provide COVID-19 testing of employees who remain at the workplace at least once per week, or more frequently if recommended by the local health department, until there are no new COVID-19 cases detected in our workplace for a 14-day
    • We will provide additional testing when deemed necessary by Cal/

Exclusion of COVID-19 cases

We will ensure COVID-19 cases and employees who had COVID-19 exposure are excluded from the workplace in accordance with our CPP Exclusion of COVID-19 Cases and Return to Work Criteria requirements, and local health officer orders if applicable.

Investigation of workplace COVID-19 illness

We will immediately investigate and determine possible workplace-related factors that contributed to the COVID-19 outbreak in accordance with our CPP Investigating and Responding to COVID-19 Cases.

COVID-19 investigation, review and hazard correction

In addition to our CPP Identification and Evaluation of COVID-19 Hazards and Correction of COVID-19 Hazards, we will immediately perform a review of potentially relevant COVID-19 policies, procedures, and controls and implement changes as needed to prevent further spread of COVID-19.

The investigation and review will be documented and include:

  • Investigation of new or unabated COVID-19 hazards including:
    • Our leave policies and practices and whether employees are discouraged from remaining home when
    • Our COVID-19 testing
    • Insufficient outdoor
    • Insufficient air
    • Lack of physical
  • Updating the review:
    • Every thirty days that the outbreak
    • In response to new information or to new or previously unrecognized COVID-19
    • When otherwise
  • Implementing changes to reduce the transmission of COVID-19 based on the investigation and review. We will consider:
    • Moving indoor tasks outdoors or having them performed
    • Increasing outdoor air supply when work is done
    • Improving air
    • Increasing physical distancing as much as
    • Respiratory

Notifications to the local health department

  • Immediately, but no longer than 48 hours after learning of three or more COVID-19 cases in our workplace, we will contact the local health department for guidance on preventing the further spread of COVID-19 within the
  • We will provide to the local health department the total number of COVID-19 cases and for each COVID-19 case, the name, contact information, occupation, workplace location, business address, the hospitalization and/or fatality status, and North American Industry Classification System code of the workplace of the COVID-19 case, and any other information requested by the local health department. We will continue to give notice to the local health department of any subsequent COVID-19 cases at our

 


 

Additional Consideration #2

Major COVID-19 Outbreaks

[This section will need to be added to your CPP should your workplace experience 20 or more COVID-19 cases within a 30-day period. Reference section 3205.2 for details.]

This section of CPP will stay in effect until there are no new COVID-19 cases detected in our workplace for a 14-day period.

COVID-19 testing

We will provide twice a week COVID-19 testing, or more frequently if recommended by the local health department, to all employees present at our exposed workplace during the relevant 30-day period(s) and who remain at the workplace. COVID-19 testing will be provided at no cost to employees during employees’ working hours.

Exclusion of COVID-19 cases

We will ensure COVID-19 cases and employees with COVID-19 exposure are excluded from the workplace in accordance with our CPP Exclusion of COVID-19 Cases and Return to Work Criteria, and any relevant local health department orders.

Investigation of workplace COVID-19 illnesses

We will comply with the requirements of our CPP Investigating and Responding to COVID-19 Cases.

COVID-19 hazard correction

In addition to the requirements of our CPP Correction of COVID-19 Hazards, we will take the following actions:

  • In buildings or structures with mechanical ventilation, we will filter recirculated air with Minimum Efficiency Reporting Value (MERV) 13 or higher efficiency filters if compatible with the ventilation system. If MERV-13 or higher filters are not compatible with the ventilation system, we will use filters with the highest compatible filtering We will also evaluate whether portable or mounted High Efficiency Particulate Air (HEPA) filtration units, or other air cleaning systems would reduce the risk of transmission and implement their use to the degree feasible.
  • We will determine the need for a respiratory protection program or changes to an existing respiratory protection program under CCR Title 8 section 5144 to address COVID-19
  • We will evaluate whether to halt some or all operations at our workplace until COVID-19 hazards have been corrected
  • Implement any other control measures deemed necessary by Cal/

Notifications to the local health department

We will comply with the requirements of our Multiple COVID-19 Infections and COVID-19 Outbreaks-Notifications to the Local Health Department.